How to Make a PPT: A Detailed Step-by-Step Guide from Scratch
In today's era of information explosion, PPT (PowerPoint presentation) has become an indispensable tool for work, study and business presentation. Whether it is an academic report, business proposal or teaching courseware, a PPT with a clear structure and exquisite design can effectively improve the efficiency of information transmission. This article will introduce you to the whole process of making PPT in detail, and attach reference to hot topics in the past 10 days to help you create more time-sensitive content.
1. Preparation work (accounting for 20%)
Before starting to make PPT, adequate preparation can get twice the result with half the effort. Here are the key preparation steps:
| steps | Specific operations | Recommended time |
|---|---|---|
| 1.Clear goals | Determine the purpose of the presentation (inform/convince/train) | 10-15 minutes |
| 2. Analyze the audience | Understand the audience’s age group and knowledge level | 10 minutes |
| 3. Collect materials | Text/picture/video/data source | 30-60 minutes |
| 4. Determine the structure | List core arguments and supporting arguments | 20 minutes |
2. Content creation (40%)
High-quality content is the core value of PPT. Referring to recent hot topics can increase attention:
| Popular topic classification | Specific hot spots (last 10 days) | Applicable scenarios |
|---|---|---|
| Frontier of science and technology | AI large model application, Apple Vision Pro review | Product launch/technology sharing |
| business trends | New cross-border e-commerce regulations and new energy vehicle price war | Market analysis/strategic planning |
| social hot spots | Summer travel big data, college entrance examination application form | Industry Reports/Public Services |
Content arrangement must follow the following principles:
1.cover page: Contains main title + subtitle + author/date
2.Contents page: 3-5 core chapters
3.transition page: Prompt page before the start of each chapter
4.Content page: Each page only expresses one core point of view
5.end page: Summary + Acknowledgments + Contact Information
3. Visual design (30%)
Professional design can increase information retention rate by 55%:
| design elements | best practices | Common mistakes |
|---|---|---|
| font | Text ≥24pt, title ≥36pt | Use more than 3 fonts |
| color matching | No more than 3 main colors + auxiliary colors | Contrast is too low |
| pictures | High-definition without watermark, accounting for 30-70% of the page | Tensile deformation |
| animation | ≤2 types per page, duration ≤3 seconds | Abuse of cool special effects |
4. Presentation skills (10%)
A perfect PPT needs to be paired with a professional presentation:
1.Rehearsal timing: Ensure a balanced explanation time on each page (recommended 2-3 minutes/page)
2.Note function: Add reminder notes in presenter view
3.interactive design: Reserve a Q&A session or voting interaction
4.Backup plan: Prepare PDF version in case of technical glitches
5. Tool recommendation
Choose the appropriate production tool according to your needs:
| Tool type | Representative products | Applicable scenarios |
|---|---|---|
| traditional software | PowerPoint、Keynote | Professional design/offline use |
| Online tools | Canva, Google Slides | Team collaboration/quick production |
| AI tools | Beautiful.ai、Designs.ai | Automatic typesetting/intelligent color matching |
Summary:What you need to make excellent PPTContent depthwithvisual representationThe perfect combination. It is recommended to allocate time according to the "3-5-3" principle: 30% preparation, 50% content, and 20% design. Regularly paying attention to hot topics (such as recent popular AI application cases) can make your presentations more contemporary and attractive.
Final reminder: Be sure to do this after completing the PPT3 inspections——The first time to check the logical flow, the second time to check the data accuracy, and the third time to check the spelling and formatting. Good PPT is modified, not made in one go.
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